Award Winning German Agency
Human-driven AI Workflow & Automation Solutions
We build AI workflows that save weeks of work each - perfect for  businesses that are ready to modernize.
Reduce  hours your team works on boring repetitive tasks
Provide better customer support, even at night
Get your inbox emails replied automatically
Our approach
We are designers and developers who learned AI automation. That means every workflow that we build is designed around your team's habits, not best practices from Silicon Valley
How it works
We first start by understanding your business.
Discovery & Workflow Mapping
Week 1-2
We shadow your team (virtually or in-person), observe how work actually happens, and uncover bottlenecks where time is most wasted. We're looking for high-impact opportunities where automation will save hours (or sometimes days).
You'll Get:
Visual map of your current workflows
List of automation opportunities ranked by ROI
Honest assessment of what's worth automating (and what's not)
Design & Strategy
Week 2-3
Our designers create visual mockups of your new AI-powered workflow before we write a line of code. You'll see exactly how it works - where AI makes decisions - and where humans stay in control.
You'll Get:
Visual workflow diagrams anyone can understand
Clear documentation of what happens automatically vs. manually
Revised proposal based on your feedback
Implementation & Testing
Week 4-8
Our AI engineers connect proven platforms (OpenAI, Claude API, Make.com, Zapier) with your existing tools. We do not reinvent the wheel - we employ proven, low-cost technologies.
You'll Get:
Fully functional AI workflow integrated with your systems
User testing with your actual team members
Security review and compliance check
Training & Â Support
Week 8+
We do not send you a PDF manual. We train your team in live sessions, create video walkthroughs and are there for the "wait, how do I..." questions.
You'll Get:
2 Live training sessions for your team
4 weeks of free monitoring and optimization
Direct access to our team via Slack or email
Most implementations take 6-10 weeks from kickoff to launch.
10 weeks is the average time to have it done.
And then it stars saving your team weeks of manual work.
Technologies
ChatGPT is an artificial intelligence chatbot developed by OpenAI.
Open AI is the company that invented ChatGPT and other popular AI models. We’re constantly testing it's newest innovations.
Gemini is Google’s official AI project and competitor to Chat GPT.
Zapier is a platform that connects your tools into automated workflows.
Make.com is a Zapier competitor with a more visual interface and allows larger, more complex workflows.
Claude is a next-generation AI assistant and family of large language models developed by Anthropic, designed to be safe, accurate, and secure.
Synthesia is an AI video creation platform featuring realistic human-like avatars.
Flux AI is an advanced platform for text-to-image generation and electrical design automation.
n8n is a powerful, low-code, source-available workflow automation platform that is fully self-hostable.
Common AI Implementation Cases
Whether you're drowning in customer emails, wasting hours sorting leads or losing deals because responses take too long - there's an AI workflow that can help
Smart Lead Sorting

& Qualification
Problem
Your sales team gets 50-100 leads a week from your website, referrals and trade shows. Someone has to go through each one, figure out if they fit, classify them by priority and route them to the right salesperson. This is 10-15 hours a week.
Changes
Instead of manually sorting leads, your salespeople receive a daily digest: "You have 3 hot leads that need immediate attention and 7 warm leads for this week." Each lead comes with context about why it's qualified and what to say in the first outreach.
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Intelligent Email Follow-Up System
Problem
You know you need to follow up with prospects who ghost after the first call but your team is too busy to track who needs an email in 3 days, who needs one in a week and who needs a call. And prospects slip through the cracks. Opportunities die of neglect.
Changes
Your salespeople wake to a summary: 3 prospects engaged with your last email - ready to call. 5 prospects have not replied. 2 prospects asked questions - it needs your attention." They focus on conversations and not email scheduling. Unlike robotic autoresponders that everyone ignores, our system learns your company writing style. The emails sound like your team - the AI was trained on your best performing messages.
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After-Hours AI Phone Assistant
Problem
You know you need to follow up with prospects who ghost after the first call but your team is too busy to track who needs an email in 3 days, who needs one in a week and who needs a call.And prospects slip through the cracks. Opportunities die of neglect.
Changes
Monday morning, instead of listening to 12 voicemails and trying to call people back, your team sees a calendar filled with qualified appointments. Each one has notes: "Called about [specific service], budget is [range], wants to start by [date]."
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Document Analysis & Data Extraction
Problem
You know you need to follow up with prospects who ghost after the first call but your team is too busy to track who needs an email in 3 days, who needs one in a week and who needs a call. And prospects slip through the cracks. Opportunities die of neglect.
Changes
Documents arrive via email or upload portal. Within minutes, the data is automatically extracted and organized. Your team only reviews exceptions flagged by the AI—reducing 10 hours of data entry to 30 minutes of quality control.
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AI-Powered Customer Support Bot
Problem
Your support team repeatedly asks the same questions: "How do I reset my password?" "Where's my order?" "What hours do you work?" These simple requests take up 60% of support time and complex issues that require human expertise are delayed. Simple answers to customers take hours to arrive. You have a frustrated team. Nobody wins.
Changes
Your support team stops answering "What are your hours?" for the 50th time this week. Instead, they focus on complex problems that require empathy, judgment, and expertise. The AI handles the repetitive stuff.
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Sales Pipeline Automation
Problem
Your salespeople spend 2-3 hours a day entering data: Call logging / updating deal stages / creating follow up tasks / sending internal updates. But what you really need is for sales to build relationships and close deals - not be data entry clerks. Meanwhile, your pipeline data is always old because manual updates are tedious and time consuming.
Changes
Your salespeople have 2-3 extra hours per day to actually sell. Sales managers get real-time pipeline visibility without chasing people for updates.
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Content Repurposing & Distribution
Problem
You write a great blog post, case study or industry insight - and it sits on your site. You know you should turn it into social posts, email newsletters, video scripts and sales collateral but you and your team lack time. And you don't post...
Changes
You write one article. The AI writes 15 social posts, 3 email variations, a video script and bullet points for your sales team - in your voice. Your team reviews, approves & schedules. One piece of content now has 10X reach.
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Invoice & Payment Processing
Problem
Invoicing takes forever: You have to remember what you invoiced last month, make the document, e-mail it, track who paid, follow up on late payments and manually update your accounting software.Then you spend hours every month chasing late payments because you can't send timely reminders.
Changes
Invoices go out on time, every time. Payment reminders happen automatically with greater urgency. Your money hits your account - and it gets recorded and reconciled automatically. You get paid faster & spend 90% less time on billing administration.
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The Team Behind Your Automation
Small team = better communication and faster decisions. You're not dealing with account managers who pass messages to developers who might implement something next month. Our whole team knows your project.
1 Project Manager
who serves as your main point of contact
2 AI Engineers
who specialize in integrating APIs with business tools
2 UX/UI Designers
who map workflows and design intuitive interfaces
Why Established Businesses Choose
Pixeldarts for AI Automation
We Speak Human

Not Tech-Jargon
You won't hear us use terms like LLMs, vector embeddings or neural networks in client meetings. We explain AI automation in plain English and give you graphical examples of exactly what we're building - before we build it.
Design-First Approach

Makes AI Usable
Most automation agencies are run by developers thinking about systems and code. We're run by designers who care about people and experiences. And workflows match how your team thinks.
Built for Established

Companies
We know your reality: You want to avoid destroying what you built, there are people that have done stuff a certain way for years, you have legacy systems. We will identify high-impact, low-disruption opportunities first.
Transparent Process, No Surprises
Even Before We Start:
See visual mockups of what we're building
Get a detailed timeline with milestones
Know exactly what you're paying (no hidden fees)
Approve every major decision
Common Questions About AI Automation
Do you understand the cybersecurity & IT tech space?
Why to use your agency instead of freelancer?
What are your services?
What if we don't like a result?
What Our Clients
Are Saying
Alex and his team have a great eye for design, are open to feedback and constructive criticism, and flexible. They've delivered great work and were consistent with daily updates, reviewing work together, and delivering very high quality designs that match the intended goals, user experience, and brand.
I worked with Alex directly on  MVP of our Al product platform, and I was extremely happy with our collaboration. He is focused on delivering good UX, has a good visual sense, and the ability to understand complex problems.
I worked with pixeldarts on improving our e-com website. The project took place in early 2025.
They refreshed homepage, redesigned product cards, product page and provided a reusable landing page templates.
Communication was easy and we are pleased with the process and results. I'd definitely recommend working with them!
Latest Articles about AI
Ready to Build AI Workflows Your Team Will Actually Use?
No sales pressure, no generic pitch deck - just an honest conversation about your biggest workflow challenges and whether AI automation makes sense for your business.
We'll review your current processes and identify bottlenecks
We'll show you which automations would deliver the fastest ROI
You'll get a ballpark timeline and investment estimate
We'll answer all your questions honestly
Zero obligation to move forward